Front of house · system 01
Every call answered.
Overflow, after hours, or all of it. It picks up in two rings at 2am on a Sunday, asks what you would ask, checks your live calendar and books the job. You get the transcript before you are out of bed.
Demo Heat & Air is a made-up business, and its numbers are invented. The system doing the work is the real one.
Your line would answer from your prices, your hours and your own hand-off rules.
What it does
An AI receptionist answers your business line, holds a real conversation and takes an action: booking the appointment, dispatching the emergency, routing the call or capturing the details. It is not a voicemail tree and it is not a script reader. The caller talks normally and it responds normally.
The reason it matters for a small business is arithmetic. A call you do not answer is a call the next name on the list does. Whatever your average job is worth, every unanswered ring is a coin flip you chose not to enter.
The short answer
An AI receptionist answers 100% of calls in under two rings, qualifies against your real service list, books into your live calendar and sends you a transcript. It costs a flat $395 a month rather than per minute, and it handles ten simultaneous callers as easily as one.
A real call, end to end
Answers
Two rings, every hour of every day, with your business name and a recording disclosure.
Qualifies
Asks what you would ask: service needed, address, urgency, whether they are an existing customer.
Checks
Reads live availability and only offers slots you can cover, including your trip-charge boundaries.
Books or hands off
Locks in the appointment, or transfers to your cell if the rules say a person should take it.
Reports
Texts and emails the summary, writes the record to your CRM, attaches the transcript.
What it costs
Flat monthly, no setup fee, month to month. No per-minute and no per-call charges.
Phone line, website chat, missed-call text back, calendar booking. The line never stops answering, so a hailstorm week costs what a quiet week costs.
Against an answering service
Which trades use it
Setup and go-live
Most builds go live in about a week to ten days. We record your service list, hours, pricing rules, service-area boundaries and hand-off rules with you first, on a call or on site depending on how involved it is, build against them, then run test calls with you on the line before anything touches your real number.
Frequently asked questions
How much does an AI receptionist cost?
Plans start at $395 a month, flat, covering the phone line, website chat, missed-call text back and calendar booking. No setup fee and no per-minute billing, so a hailstorm week costs what a quiet week costs. What it runs for your business is set in the free fifteen-minute audit, before any work starts.
Can it book straight into my calendar?
Yes, into the calendar or job board you already use, or anything that takes a webhook. It reads live availability before offering a slot, so you do not get double-booked. We check yours during the audit and tell you what it takes before you commit to anything.
What if the caller asks something it does not know?
It stops and hands off rather than guessing. It transfers to your cell if you are available, or takes a callback request that lands in your inbox with the transcript attached.
Does it work with my existing number?
Yes. We forward your number, or set it to forward only after hours and on no-answer. Your number, your voicemail, your caller ID stay as they are, and you can switch it off in one click.
Is this one of those press-one-for-sales systems?
No. There is no menu, no options and nothing to press. The caller says what they need in their own words and it answers. A phone tree makes somebody guess which of five departments their problem belongs to; this asks them what is wrong and books the van.
Can it handle two calls at once?
Yes, and this is where it beats a person. Ten callers on the first cold morning of the year all get answered at once instead of nine hearing hold music.
Is recording legal in Texas?
Texas is a one-party consent state, and the agent discloses the recording at the start of every call regardless. Transcripts sit against the customer record and retention is configurable.
More of what we automate
Step through the systems one at a time, or see all twelve on the hub.
Hear it before you buy it.
We build a working demo against your real services and let it call you. If it is not good enough, you have lost fifteen minutes.