Back office · system 10
It notices before you run out.
It watches your counts against the reorder points you set, and when something drops below the line it drafts the purchase order and puts it in front of you. You approve it or you do not. When the supplier confirms, the confirmation is filed against the order instead of sitting in the inbox.
Demo Business is a made-up business, and its numbers are invented. The system doing the work is the real one.
This would run on your own stock counts, reorder points and approval limits.
What it does
It keeps a running count of what you hold, checks it against the reorder points you set, and tells you when something is about to run out rather than after it has. When a count drops below the line it writes the purchase order: supplier, quantity, your agreed price, the jobs it is for. When the supplier writes back, the confirmation and the delivery date are filed against that order and against the jobs that are waiting on it.
It drafts and it flags. It does not buy. Every purchase order stops at your approval, and no money is committed to a supplier until you say so, on that specific order. That is a deliberate limit rather than a missing feature: spending is the one thing a small business owner should not delegate to software. Whatever a stalled job costs you in a day, the value here is in the warning arriving early enough to act on, not in taking your hands off the money.
The short answer
AI ordering and stock checks watch your counts against your reorder points, draft the purchase order when something drops below the line, and file the supplier confirmation and delivery date against the order when it comes back. It drafts only. A person approves every order before any money is committed. Plans start at $395 a month, flat, with what it runs for your business set in the free audit before any work starts.
A real reorder, end to end
Watches
Counts against the reorder point you set for each item, checked every day rather than when someone opens the cupboard.
Flags
Anything below the line, anything moving faster than usual, and anything a booked job is going to need before the week is out.
Drafts
Writes the purchase order: supplier, quantity, your agreed price, and the jobs it is for.
Waits
The order sits with you until you approve it. No supplier is contacted and no money is committed before that.
Files
Sends the approved order, then files the supplier confirmation, the delivery date and any shortfall against the order and the job.
What it costs
Flat monthly, no setup fee, month to month. Never per order and never per line.
Reorder points watched, purchase orders drafted for your approval, supplier confirmations filed against the order. What it runs for your business is set in the free audit, before any work starts.
Against a clipboard count
Which trades use it
Setup and go-live
Most builds go live in about a week to ten days. We list what you actually hold, set a reorder point and a supplier against each line with you, agree who approves orders and up to what value, then run it in flag-only mode until you are happy with what it would have ordered, before it drafts anything.
Frequently asked questions
Does it place the orders itself?
No. It drafts the purchase order and flags the reorder point, and there it stops. A person approves every order before anything reaches a supplier and before any money is committed. That limit does not move.
How much does it cost?
Plans start at $395 a month, flat, with no per-order and no per-line charge. What it runs for your business depends on how many suppliers and stock systems are involved, which is what the free fifteen-minute audit works out. You get a fixed monthly number before any work starts. No setup fee, month to month.
Where does it read the stock counts from?
Your store platform for products, or the materials list in your job software, or your CRM. If your counts live in a spreadsheet, it reads that instead, and it is only ever as accurate as what you put in.
What if my counts are wrong?
Then the flag is wrong, and you will see it as soon as it drafts an order that makes no sense. It reports what your records say, not what is on the shelf. It cannot count physical stock and it does not pretend to.
Can it chase a supplier who has not confirmed?
Yes. It follows up on an order that has gone quiet and files the reply. It will not renegotiate a price or change a quantity. Anything that alters the order comes back to you.
Can I set limits on what it drafts?
Yes. Per supplier, per item, per value. A common setup is that routine consumables draft automatically for approval and anything above a set figure comes to you as a flag with no order attached.
More of what we automate
Step through the systems one at a time, or see all twelve on the hub.
See what it would have ordered last month.
Give us your stock list and your reorder points and we will show you the orders it would have put in front of you, and when. If it is not good enough, you have lost fifteen minutes.