Front of house · system 04
Every appointment confirmed.
The confirmation goes out the moment the booking lands. The reminder goes out the night before. If they need to move it they text back, and it moves: live calendar checked, a real slot offered, the old one put back up for somebody else. Nobody picks up a phone.
Demo Business is a made-up business, and its numbers are invented. The system doing the work is the real one.
Your reminders would run on your own timings and cancellation window.
What it does
This is the layer that runs after the booking is made. It sends the confirmation, sends the reminder, takes the reschedule in the same text thread, puts the freed slot back on the calendar and follows up the people who did not show. It works over text and email against your live calendar. It is not a mass-send blast and it is not a calendar invite nobody opens.
The cost of skipping it is quiet, which is why it survives so long. A no-show is a slot you cannot sell twice, and in an appointment business they are never rare. Whatever your average appointment is worth, a few empty chairs a week is money that never appears on any report, because nothing was ever invoiced.
The short answer
An AI scheduling assistant texts the confirmation, sends the reminder on your timing, handles the reschedule in the same thread and chases the no-shows, all against your live calendar. It costs a flat $395 a month, it works in text and email rather than phone calls, and every message is written to the customer record.
A real reschedule, end to end
Confirms
Texts the confirmation the moment a booking lands, with date, time, address and what to bring.
Reminds
Sends reminders on your schedule: the evening before, the morning of, or both.
Reschedules
Reads live availability, offers only slots you can cover and moves the appointment in the thread.
Releases the slot
Puts the canceled time back on the calendar and offers it to the next person on your waitlist.
Chases no-shows
Follows up the same day, asks to rebook, and flags the ones that need you instead.
What it costs
Flat monthly, no setup fee, month to month. No per-booking charges.
Confirmations, reschedules, no-show chasing and waitlist backfill, read against your live availability. Your busiest week costs the same as your quietest.
Against manual confirmations
Which trades use it
Setup and go-live
Most builds go live in about a week to ten days. We take your reminder timings, your cancellation window, your reschedule rules and the wording you want in your own voice, build against them, then run the whole sequence at your own phone before it touches a customer.
Frequently asked questions
How much does automated scheduling cost?
Plans start at $395 a month, flat, covering the phone line, website chat, missed-call text back and calendar booking. No setup fee and no per-booking charge. What it runs for your business is set in the free fifteen-minute audit, before any work starts.
Which calendar does it work with?
The calendar or job board you already use, or anything that takes a webhook. It reads live availability before it offers a slot, so a reschedule cannot double-book you.
What happens if somebody cancels late?
It applies your cancellation window rather than deciding for itself. Inside the window it flags the booking for you instead of quietly waiving the fee. Either way the slot goes back on the calendar.
Can it fill a slot that just opened?
Yes, if you keep a waitlist. It texts the people on it in the order you set and gives the time to the first one who says yes.
Will customers know it is not a person?
It says so plainly if asked, and it hands off to you rather than guessing when a message is outside what it knows. Most reschedule threads are three messages long and never need one.
How often will it text people?
As often as you tell it and no more. You set the timings, every sequence carries an opt-out, and once somebody opts out it stops texting them everywhere, not just on that one thread.
More of what we automate
Step through the systems one at a time, or see all twelve on the hub.
Watch it move an appointment.
We build the sequence against your real calendar and let it text you. If it is not good enough, you have lost fifteen minutes.